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Producing any special event can be a challenge in a competitive market like New York or New Jersey. There are many components to constructing a successful event, and as a producer, building a team of qualified professionals is a smart decision. One key member of your team should be a professional technical event production company. We’re often asked to provide quotes outlining our event lighting rentals in NYC.
Today, events are using more cutting edge technology than ever before. From sound and video to event lighting rentals in NYC, you need to create a memorable and exciting environment to make your event stand out from the competition. This is where teaming up with a technical event production company can pay off. Considering all that goes into event lighting rentals in NYC, preparing a quote varies in every situation.
Let’s take a closer look at main elements that we consider when we prepare a price quote for event lighting rentals in NYC.
Amount of equipment needed
When a client first contacts us, we start by asking a series of questions to develop an understanding of their needs and goals. Every event is different and unique. Event lighting is a major factor to consider when planning any event, and a basic requirement of any price quote is based upon how much equipment is needed, the time it will be needed and the difficulty of the set up.
We have the ability to design a lighting plan from scratch, including rigging, setting up trussing if necessary, lighting design, computerized lighting and special effects. Because we’ve been providing event lighting rentals in NYC for years, we are experts of many different venues and set-ups.
Labor
We work with your budget to build a team of technicians for each phase of your event. We have experts in things from logistics and moving to technicians on our in-house team. Depending on your needs, we assemble the right team for your specific event.
When you’re planning your event, you need to keep in mind that the size of the production, the schedule and the complexity of the build are major factors affecting the amount of labor needed. Our team has experience lighting all types of events, from small weddings to corporate business conferences for 100,000 people.
We work closely with you to build the perfect team to meet both the needs of your production and your budget. You can count on our staff to handle every aspect of your event lighting rentals in NYC, from designing the system, to load-in and set-up, to operating the lights during your event and tearing it all down when it’s over.
Location: Event Lighting Rentals in NYC
Another item we consider when creating a quote is the location of your event. While plenty of our work is event lighting rentals in NYC and New Jersey, our team has extensive experience in venues large and small, indoor and outdoor, all over the US.
Trucking charges are often overlooked when planning your budget. We often hear, “But why do I have to pay for trucking?” It costs money to truck equipment to a site. As producer, it’s something to keep in mind when creating your production budget.
A few logistical factors we consider when building your quote include:
- If a show or job requires more than one truck, additional charges apply.
- If the production schedule requires equipment to be delivered in stages making it necessary to make multiple trips, additional charges apply.
- Some venues can’t handle larger trucks because the dock space is too small, so we may need to use multiple smaller vehicles.
We have extensive experience working in many venues in New York and New Jersey. Our knowledge helps us to plan for your event, and we can often save you time and money.
Length & Schedule of your event
Just like in other service-based industries, technical event production technicians and crew are paid based on a time minimum, with overtime charges after the minimum is hit. We base most of our positions on a ten-hour minimum with time and a half starting after ten hours. If an event lasts multiple days, labor is based on a per-day charge as well.
The amount of time the equipment is out is also a factor when pricing a job. Whether your event is one night, a week-long conference or a yearlong theater production affects how we price your rental. We take into account the length of time the equipment will out of the warehouse and also the time needed for load-in and set up. If the set-up happens days prior to the event, or if the load-in time is limited and additional labor is needed to get the job done on time, we factor that into the quote as well.
One way we work to save you time and money onsite is properly preparing the gear before we truck it to the site. This can save time onsite and reduce the amount of crew needed to finish the setup. While this may seem like an extra charge, in the end it can save you aggravation and money.
We have sent lighting rigs on concert tours and set up systems for long term lease in clubs and function halls. We also have an in-house sales department that can help build a permanent lighting solution for restaurants, clubs and function halls.
While there are dozens of other factors that can affect your quote, accounting for the equipment, labor, logistics and schedule when planning your event can help you to avoid surprises once you receive your quote. Because each event is unique, there is not a “one-size-fits-all” approach. Each quote is always prepared specifically for your event and we take the time to work with you closely and explain all the options when putting your quote together. The team at BML-Blackbird can walk you through each step of the process with ease.
Our 50,000 square foot warehouse in Secaucus, New Jersey is full of the latest state of the art lighting, audio, staging, and video technology, and if we don’t have what you’re looking for, we can get it from one of our many dealerships across the country.
BML-Blackbird has been providing event lighting rentals in NYC to many clients for more than four decades and has produced thousands of events for their clients across all industries. From televised Super Bowl halftime extravaganzas to intimate social gatherings, they provide the equipment, passion, guidance and a meticulous attention to detail, no matter what size event you’re hosting. Working with a professional technical event production company is a smart business decision, and BML-Blackbird is the right choice.
