There has never been a time like this before in event production! Technology has given the producer the unprecedented ability to create spectacular events using state-of-the-art technology to create magic. Using the latest sound, lighting, staging and video technology effectively and creatively can lead to a successful, memorable event that will dazzle guests and leave them talking about your event long after it’s over.

Most events incorporate sound and lighting into their shows. For many events, the addition of a video component, like a LED screen rental, can add a layer of depth and beauty that you never knew was missing. LED screen technology and high definition video have experienced tremendous changes in recent years, which has made it possible to feature high-definition video as a major component of any event.

Current LED screen technology offers flexibility with high-definition visuals and can be hung from almost any surface indoors or outdoors. Working with a qualified technical event production company can make your LED screen rental convenient, flexible and easy. They have the experience, knowledge and expertise to create the perfect video component, array or production for your next event.

Working with a technical event production company for your LED screen rental can help you to define your video needs. With so many different resolutions, screen sizes and other factors, working with professionals can help you to make sure that you’re choosing the perfect technology to meet your event’s specific needs.

Here’s some helpful advice to help you get the best LED screen rental to add the creative magic of video to your next event!

Choosing The Right Screen

LED technology is available to meet the needs of every event, but not all screens are created equal. First you’ll need to define the needs of your event to narrow your choices. Is your event an indoor or outdoor event?

Outdoor screens have different specifications than indoor screens. For one, outdoor screens are more robust in order to withstand weather conditions, temperature extremes and humidity. Because they are often used in bright, natural light conditions, they generally offer much higher brightness levels. Indoor screen specs are less stringent, which generally results in them being less expensive to rent.

Questions to Ask

Screen production companies should consider the following questions when choosing a LED screen:

What will you be using the screen for?

Is the LED screen you’re planning to rent going to be used as a centerpiece of an event, or will it simply display background video during another activity? If you’re using a LED screen to display video with detailed content or text, you want to rent a high resolution (hi-res) LED screen. The resolution or pixel pitch of a LED screen affects the quality of the video displayed on it, which means that if you need the video to be readable and clear, you’ll want a high-resolution screen.

How far will your audience be from the screen?

Consider how far away the screen’s viewers will be. The viewing distance from the LED screen can determine both the size of the screen and the needed resolution. In general, video experts believe that the optimal viewing is 1 yard for 1 millimeter per each millimeter of pixel pitch (that is, the best place to look at a 10 mm wall is 10 yards away).

Where will the screen be used?

Is your event indoors or outside? Outdoor screens have different specifications than indoor screens. For one, outdoor screens are more robust to withstand weather conditions, temperature extremes and humidity. Because they are often used in bright, natural light, they generally offer much higher brightness levels. Indoor screen specs are less stringent, which generally makes them less expensive to rent.

led screen rental

Ensure You Have the Proper Staffing

LED screens require experienced staff to properly set them up, operate them, and take them down. Make sure that you have enough technicians to handle the screen and that the staff you have is properly trained to work with the equipment you are using and troubleshoot, should any issues arise. You can depend on a professional event production company to help you handle the technical aspects of LED screen rentals.

Working With A Technical Event Production Company

Whether you require a large screen on stage for your speaker’s conference or to create a DJ facade, LED screens can enhance your next event and offer a myriad of benefits. The best way to maximize the use of LED screen rentals for your next event is to work with a professional technical event production company. They will not only assemble the equipment and deliver it to your venue, they can help you to design creative video environments.

Also, working with a full-service technical event production company from the beginning of your project can prevent issues before they become problems. They will have the experience and expertise to handle your entire video production needs, including managing the overall aesthetic and ensuring that you meet your event’s ultimate goals.

A full-service technical event production company can offer complete video services including:

  • State-of-the-art technology.
  • Highly creative and proficient video directors and engineers, if needed.
  • Skilled techs including camera operators, tape operators and shaders.
  • A crew for load-in, set-up and break down of your system.
  • Full integration with the other elements of your production including sound and lighting.

Hiring a Technical Event Production Company

When you’re in the market for a technical event production company, you want to look for one that has a lot of experience and the qualifications to prove it. Make sure to look at past jobs that the company has handled – are they similar in scope to your project?  Are they in the right budget that you’re working with? Look at their credentials to see how long they have been in business and whether or not they can advise you on LED screen rental, camera needs, staffing and creative options. Doing a little research beforehand can help ensure that you make the best possible choice when it comes to hiring a technical event production company.

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