How Much Does a Stage Rental for NYC Events Cost?

First and foremost, you’ll need to define the needs and goals for your event. Once defined, working with a technical event production company can help to make the process of producing an event easier and more efficient. They will have the experience to translate your creative vision into practical steps that will achieve your goals. By working with a full-service company like BML-Blackbird, all of your production needs can be bundled into a package that works together to help make your event memorable and magical.

The planning of any event takes time and patience, all while keeping an eye on the bottom line no matter how large or small the budget. As you define and develop your idea, you will need to obtain a quote for audio, video and a stage rental in NYC. The process can be confusing and a bit overwhelming, so as a producer it’s important to understand what goes into producing a quote.

Every event has it’s own unique personality, needs, and complex challenges. Each of these factors are considered during the preparation of every quote. Each quote is unique and each factor affects your bottom line. From the schedule, to the venue location, addressing each aspect fully is critical to the success of your event.

Let’s take a deeper look at a few major factors that go into preparing a quote for a stage rental in NYC.

Amount of Equipment Needed

The first factor is the actual size of the stage rentals in NYC and the conditions in which it will be built, as well as any additional equipment needed such as trussing, rigging or lighting. When working with a qualified technical event production company, they will first work to determine your actual needs.

Generally, a site visit is the first order of business. This serves to determine if there is an existing stage that may need supplementation or if, for example, the event is to be held in an outdoor venue, where the stage will physically be located. Many of the top technical event production companies in New York and New Jersey will have extensive experience with the venues in the market and may already be aware of the specs. They will also look at your entertainment’s requirements to see if there are any specific needs.

Staging comes in all shapes and sizes, stationary or rolling (like those used for halftime events). If you’re producing a rock concert for example, you may need risers and heavy duty concert barricades. If your venue is outdoors, you may need to install ADA ramp solutions to comply with local regulations. These are examples of the types of equipment that will affect your price quote.

Your needs will vary depending on the type of event, the type of entertainment and the size of the venue. For example, if you’re producing a charity automobile auction and you need to drive a car onstage, your needs will be completely different than when producing a couture runway show. Your technical event production company will take all of these factors into account when designing the stage and make sure the final equipment is properly rated for safety and appropriate to meet your needs. Your quote will reflect all of these factors.

Labor

Your labor costs will depend on the complexity of the build as well as the particulars of your event. In terms of cost, labor is priced like any other service industry. Typically there is a daily minimum. In the case of most technical event production companies pricing is based on a ten-hour day with time and a half charged after ten hours.

The amount of labor needed depends on several factors, such as the actual time needed for set-up and tear down as well as the number of staff needed to build the stage safely. If there are scheduling conflicts that narrow the time for installation, it may take more labor, at a higher cost, to meet the deadline and ensure a safe install.

Length of the Stage Rental in NYC

The length of time the equipment is out of the warehouse is also considered when preparing a quote for stage rental in NYC. If, for example, you need the stage built days prior to the event so your entertainment can rehearse, that is factored into the rental. If an event is an all day concert and the tear down happens the following day, that is taken into account as well.

Location of the Event/Event Logistics

Another often overlooked factor that goes into a quote for stage rental in NYC is trucking. Depending on the location of the event, trucking can be an issue. If it is a large stage set-up requiring more than one truck, or if the logistics of the venue prohibit larger vehicles and the load must be split among several smaller trucks, your quote will reflect these contingencies.

Schedule

The schedule of your event is the final major component looked at when preparing a quote. Building a stage is time consuming and strict safety guidelines must be followed for the protection of anyone who will be on that stage. If you’re producing a trade show and staging needs to be built and torn down between sessions, or if the build needs to be built around other vendors schedules, these contingencies will be reflected in the final quote.

As an event producer, it’s important to understand how your budget is being allocated, and working with a professional technical event production company can help you to spend it wisely. A leading company like BML-Blackbird is a one-stop shop that can help you to put together a comprehensive budget for all of your technical event needs. By getting all of your production needs handled by one company, we can work to lower costs by combining shipping, integrating lighting and audio into the quote and make your budget stretch further.

Stage rental in NYC is complicated and the proposals can be complex. A good technical event production company can walk you through your proposal, suggest alternative ideas to maximize your budget to more than meet your needs no matter whether your budget is modest or huge. When you’re planning your next event, give BML-Blackbird a call. We’ll make magic for your next event, whatever the budget.