Corporate Event Production: Equipment Guide

Corporate event production is a complicated dance, especially in a competitive market like New York. You need to tap into the rhythm of your client, your guests and your vendors to produce a memorable event. Planning the production for you event is all about timing and ensuring each vendor is present at exactly the right time so your production set-up is cohesive and flawless.

Putting together a professional team should be your priority. One important member of your corporate event production team is a technical event production company. In today’s business climate, holding an event that stands out from the competition requires utilizing all that technology has to offer. Working with a full-service technical event production company can help you achieve your creative vision, meet your event goals and produce an event that will blow away your guests and leave them talking long after it’s over.

The technical side of your event is vast. You need to think about lighting, sound, video, staging and rigging. The technical aspects of your event can help you to create the environment and deliver the magic that your guests expect. A full-service technical event production company can help you with all of your technical needs.

Let’s take a look at each element of your event’s technical production needs.

Lighting

Event lighting can set the stage for your event from the very moment your guests enter the building! Creative use of exterior lighting can give attendees a preview of what’s to come when they enter the venue. Exterior LED uplighting can highlight architectural elements of the building and today’s computerized fixtures can project designs, such as your corporate logo to give your event a personal touch.

Once inside, lighting can set the mood. Whether it’s warm red washes and LED highlighting, pin spots focused on centerpieces or elegant chandeliers hanging over the dining area, lighting is an important part of the event experience. If your event features a live performance or a speakers symposium, lighting can enhance the presentation.

Your technical event production company will have technicians on staff that can help translate your creative vision into reality. They can help guide you and explain all of your technical lighting options. They will not only work with your designer to create your perfect environment, they’ll compile all of the necessary equipment, truck it to the site, set it all up and operate it during the event.

Video

Whether your event’s video needs consist of independent monitors, a flown video screen for a presentation or a full camera crew to record your event for later sale, your technical event production company will cater to all your needs.

They have a full complement of the latest video gear including, screens, cameras, mixing boards, cabling and technicians to handle every aspect of your video production needs. Today, many companies participate in live streaming of their entire corporate event production for guests or employees unable to attend. Your technical event production company can provide you with a project manager who can explain your video options as well as put it all together and make it happen.

Audio

Nothing is worse than audio that is muddy and indiscernible. Working with a professional technical event production company means having state-of-the-art audio support and crystal clear sound. When choosing a full-service technical production company they will already have any equipment you might need for audio support on hand. Whether you’re hosting a speakers symposia and need six wireless lavaliere microphones for a panel of speakers, a single microphone at a speaker’s podium, or audio support for a full-blown concert production, your technical event production company has got you covered.

Staging

If your technical event production company has spent time in the market, they’re likely familiar with the venue where your event is taking place. Based upon your needs, they can create the perfect staging, safely built to handle your event. Anything from a speaker’s podium on a platform to staging for a theater show is possible depending on your needs and budget.

Staging needs can include safety railings, risers, steps and soft goods like drapes or scrims. Your technical event production company can cover all of your needs, whether it’s supplementing an existing stage or building a custom stage specifically for your corporate event production. Their talented team makes sure your stage is built safely, can assist with any and all permits necessary and, if needed, they can arrange to have an engineer sign off on the build assuring the safety of your performers and guests.

Rigging and Trussing

Production elements can be heavy. So The infrastructure that supports any production setup is of the utmost importance. Working with a full-service company means that professionals will transport, install and operate your truss and rigging needs. This ensures safety precautions are followed and being taken seriously.

A full-service company will also be able to provide various truss options including different sizes and shapes and the right hoists to execute your vision.

The Many Benefits of Full-Service

Working with a professional full-service technical event production company has many benefits. From working closely with you to create the perfect environment for your corporate event production to supplying the equipment, your technical event production company has it handled.

They can also work with you to allocate your budget properly. When choosing to work with a single vendor, you’ll have a single project manager as your point of contact and a single invoice to simplify your accounting. A good company will act as more of a partner than simply a hired hand. Your success is paramount, and they will work with you to make sure that your entire corporate event production goes off without a hitch.

Every event is unique, and challenges and problems can happen with no notice. A professional technical event production company has seen it all, and dealt with it. It’s likely you’ll never even know there was a problem! You can rest easy knowing that your corporate event production is in good hands when you add a full-service technical event production company to your corporate event production team.

Their talent, knowledge, experience, expertise and understanding of the latest state of the art equipment and techniques can help you to realize your creative vision and meet your event goals. They can also provide a full staff – from a project manager to load-in crew, electricians, technicians and engineers to handle every aspect of your technical production. Whatever your needs, from simple to complex, they have the experience to make it all work… flawlessly.