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Producing a major event is a huge undertaking that requires coordinating many vendors, artists and staff, as well as delegating, managing details and extensive planning, especially in a major market like New York. If your event requires technical event production like lighting, sound, staging and video, it’s important to understand all that goes into building the perfect technical support system. One way to make your job easier is to work with a full-service technical event production company. They can help you with everything from lighting and video to sound and, when needed, stage rentals in NYC.
Stage Rentals in NYC
Each event has its own unique needs and challenges. Dealing with a full-service technical event production company for your stage rentals in NYC is a smart business decision. They will meet with you to understand your event goals, your creative vision, the needs of your artists and to prepare a full proposal for your stage rentals. Staging offers many different configurations, options and challenges that are best handled by a professional, experienced company.
First and foremost, working with professionals can assure the safety of both your artists and the audience. Professional staging is not an area to skimp on the budget. There are many factors and options available when designing the perfect staging for your event. The technical event production company you choose to handle your stage rentals in NYC will take these factors into account when preparing your quote and designing your event stage.
1. Size and Configuration
The first and probably most important factor is the size and configuration of the stage itself. There are a number of factors your technical event production company will consider when designing your stage. First, is it to be a focal point of your event (for example at a rock concert) or in a secondary area? They will also need to consider the capabilities of the venue. Does the venue already have a stage area they will be enhancing, or is it going to be a stand-alone structure? Will there be lighting, trussing or rigging required? Your technical event production company will also take into consideration any special requests and artist rider requirements as well as the physical location of the event and the logistics of getting the stage rental in NYC in place and built.
2. Indoor versus Outdoor Venues
The location of your event is something else to consider when planning the configuration and needs of your stage rentals in NYC. Indoor venues typically have different needs and requirements than outdoor venues. Often, venues will have a designated area for the stage based on the requirements of the room, or they may have an existing stage that may need supplementation.
Outdoor venues, on the other hand, often require a full infrastructure. You will need decking, electricity, lighting, trussing and possibly some form of weather protection for the performers in the event of inclement weather. Outdoor staging may also require some engineering in terms of the terrain – something that needs to be taken into account when designing and building the stage. A professional technical production company will understand these needs and can work with you to ensure all safety and engineering requirements are met.
3. Safety Barricades
Depending on the type of event, its location and any rules or regulations of the municipality or city where the event is taking place, it may be necessary to include security barriers in the stage build. Safety barricades are designed to protect both the audience and the performers, and are a crucial element of outdoor concert and event staging.
4. Ramps, Podiums, Risers
Again, these elements will depend on factors like location of the venue, indoor or outdoor use and the needs of the artists, performers or speakers. Your technical event production company will work with you and/or contact the artist’s management when designing the stage to determine if they have any special needs or requests. For example, a choir concert may require several sets of risers on stage in order to accommodate the group, while a speakers symposium may require a simple podium and a video screen. All of these options are factored in by your technical event production company and are included in all of your stage rentals in NYC.
5. Additional Equipment
Depending on the event and the artist’s requirements you may need to add additional custom options to your staging set-up. For example, if you’re producing a theatrical event you may need to incorporate chain hoists and motors to facilitate various movements. Lighting, rigging, audio, video,and special effects like hazers are all additional elements that may be included in your staging requirements. Customization can also include soft goods like pipe and drape systems, scrims, screens and carpets. These are elements that can take your event to the next level and give your guests something to talk about long after the final curtain.
Stage rentals in NYC can be as simple as a small platform and podium for a speaker’s conference, or as complicated as a Broadway musical with cars driving on stage and actors flying through the air! Working with a technical event production company is a smart decision and a wise investment. They have the experience, knowledge, creativity and expertise to work with you to design and build the perfect stage for your event.
A good full-service technical event production company will most likely have experience working with your venue and will know the idiosyncrasies and logistics involved. They will acquire any permits needed, take into account insurance requirements, be able to provide an engineer in the event of a complicated build and understand everything needed to maintain the safety of your artists, staff and guests. Hiring a technical event production company for your stage rentals in NYC is a cost-effective decision that will help to make your event a memorable one for your guests.
